At EWC Transition Planning & Management, we offer a comprehensive range of services to ensure your business transitions are smooth, efficient, and minimally disruptive. Our expertise spans across various phases of transition management, providing you with a one-stop solution for all your needs.
Program Planning & Facility Assessment
- Facility Evaluation: Assess current facilities, building issues and future goals.
- Programming: Develop programming requirements for staff, meeting spaces, and specialty spaces. Provide guidance on office/workstation furniture standards.
- Budget Development: Partner with owner to develop project budget, FF&E budget and future operating budget.
- Master Scheduling: Create a master schedule for the project including but not limited to design, construction, furniture and specialty equipment deliveries, set-up and training.
- Development: Work with owner to create and update utility infrastructure plans. Coordinate engineering discussions with owner’s team regarding decarbonization strategies and options for future buildings and renovations.
Facility Planning Through Design
- FF&E Planning: Develop comprehensive and cost-effective furniture, fixtures, and specialty equipment plans.
- Technical Infrastructure: Facilitate the collection and documentation of technical infrastructure requirements to the architects, engineers and construction team.
- Technology Liaison: Assist owner’s security, network and audiovisual teams reviewing and translating the design plans. Assist in the hiring of IT consultant to evaluate infrastructure and network needs, if not able to manage in-house. Act as a liaison between owner’s in-house IT teams, project vendors, and the construction field.
Construction Administration & Management
- Project Documentation: Provide organization and documentation for all aspects of the project.
- Scope Packages: Define requirements, develop scope packages, and bid documents, overall schedule and budgets.
- Contract Negotiation: Negotiate contracts and compile budgets for construction, design, engineering, signage, security, cabling, furniture, equipment and more.
- Budget & Schedule Management: Develop and maintain all project budgets and schedules.
- Final Walk-Through: Conduct final walk-throughs of construction, furniture, audiovisual, specialty cabling, and security installations and manage through completion.
Swing Space Planning, Development & Implementation
- Project Assessment: Review owner’s plans, schedule and assist in developing temporary workspace options for the renovation of existing facilities
- Program Planning: Develop swing requirements, schedule, budget design, construction and manage temporary swing space project.
- Liaison: Assist owner’s in-house teams, project vendors, and project team to fit out temporary space for use by staff.
FF&E planning, budgeting and development
- Equipment Lists: Work with in-house departments to create FF&E budget, requests, specifications
- Coordinate: Align with the architects and engineers to update requirements for all specialty furniture and equipment including changes in the field
- Manage: Facilitate the procurement process, track and coordinate deliveries and installations
Contracts & Procurement Support
- Asset Management: Work with in-house teams to develop asset tagging procedures for the furniture and equipment on the project.
- Contract Negotiation: Research and negotiate contracts for architectural, engineering, design, construction, furniture, specialty equipment and more.
- Research: Review, research and provide guidance regarding furniture and specialty equipment needs on the project
- Bid Oversite: Partner with in-house teams to develop bids, facilitate site walks, summarize bid responses for review and final award.
- Tracking: Provide tracking spreadsheet for all FF&E items detailing purchase date, estimated delivery; establish on-site or third-party warehouse support and delivery
Communications & Event Planning
- Staff Communications: Develop intranet webpage for on-going project updates for in-house staff, including floor plans, renderings and instructions for packing up and setting up in the new facility
- Event Support: Partner with in-house team to plan grand opening event, tours and other special events
Transition & Move Planning
- Logistics Planning: Coordinate discussions relating to the logistics of the move around daily business operations.
- Vendor Selection: Conduct competitive bid processes and recommend moving companies.
- Move Scheduling: Plan and schedule move priorities and logistics.
- Employee Directories: Compile directories and move instructions for employees.
- On-Site Coordination: Provide on-site direction to movers and handle all post-move coordination.
Project Close-Out
- Training & Turnover: Schedule training and formal turnover of all building operating equipment and specialty equipment with appropriate in-house staff.
- O&M Manuals: Secure and compile all Operational & Maintenance manuals and warranty information.
- Old Facility Turnover: Coordinate the sale and clean-up of old equipment and furniture and contents. Manage the removal of equipment, furniture and content with third party vendors. Conduct walk-throughs with landlords.
Development of New Facility Operations
- Facility Planning: Partner with owner’s facility team to develop operating budgets, staffing requirement to support the new facilities
- Policies & Procedures: Assist owner in documenting new polices and procedures for the new facilities.
- Disaster Recovery: Facilitate the discussion and documentation of disaster recovery plans with the network and security teams.
Our goal is to provide you with the expertise and support needed to make your transition as seamless as possible. For detailed information about each service, please contact us.